Shop & Fleet Manager

The Shop & Fleet Manager is responsible for advancing the company’s safety, performance, productivity, efficiency, and profitability. This is accomplished by ensuring the SGS facility (warehouse, office, yard, and dock), all equipment, vessels, and vehicles are managed and maintained to SGS’s unique standards, and by leading a small team (2–4 personnel) with close oversight to uphold safety and high performance. The Shop & Fleet Manager also ensures full compliance with applicable regulations and industry standards (OSHA, U.S. Coast Guard, ADCI, DOT, property landlord requirements, etc.)

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OVERALL PURPOSE OF THE JOB:  To manage and execute proactive maintenance programs for the facility, equipment, vehicles, and vessels in the most cost-effective manner while ensuring safety and regulatory compliance. The goal is to support exceptional customer experiences in alignment with SGS’s Purpose and Core Values, through both strong administrative oversight and hands-on technical leadership.

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KEY TASKS AND RESPONSIBILITIES:

Maintenance & Repair Management & Oversight:

1. Ensure all equipment (including diving life support systems) and vessels are maintained through proactive, preventative maintenance programs.

2. Utilize SGS’s maintenance management system (MTC Pro) to schedule and track all maintenance, inspections, and compliance tasks for regional assets – including facility, vehicles, trailers, vessels, life support equipment, generators, underwater video systems, etc. – and maintain accurate logs and photographic records to verify task completion, cleanliness, and regulatory compliance. All work and documentation is tracked through MTC Pro planned maintenance system.

3. Reconcile maintenance expenditures and CAPEX accounts on a monthly basis in coordination with the General Manager and Regional Accounting, maintaining budgetary control.

4. Take a hands-on approach to leadership by actively participating in maintenance and repair tasks as needed. Lead by example in the shop and field, providing coaching and training to team members to ensure work is performed safely, correctly, and efficiently.

Marine Diesel Mechanic Duties:

1. Assign and/or perform routine maintenance on marine diesel engines (e.g. oil changes, filter replacements, belt adjustments).

2. Diagnose and repair issues in diesel engines, propulsion systems, control systems, and hydraulic systems.

3. Conduct sea trials to verify repairs and ensure vessels are fully operational and seaworthy.

4. Retrofit or upgrade engines and equipment per manufacturer guidelines and industry standards.

5. Maintain detailed records of work performed, parts used, and diagnostic results for each service or repair in MTC Pro.

6. Train and guide team members or vessel operators in proper engine maintenance practices and troubleshooting techniques.

Operational & Inventory Management:

1. Lead and mentor the workshop and fleet team (approximately 2–4 technicians) with regular recurring daily/weekly meetings, providing clear direction, close oversight, and mentorship to ensure safe, high-quality, and efficient operations.

2. Oversee the organization and upkeep of the facility and assets, including the facility (warehouse, office, yard, and docks), dive vessels, trucks, trailers, equipment (Life Support and Non-Life Support), and overall property maintenance.

3. Ensure correct storage, security, labeling, and inventory tracking of all equipment, tools, and materials in the shop and yard. Maintain an orderly, well-documented inventory system.

4. Order and maintain appropriate stock of workshop supplies and consumables; seek cost-saving purchasing opportunities and synergies across other SGS regions.

5. Plan and prioritize daily work schedules and maintenance projects, aligning team efforts with operational needs to maximize productivity and minimize equipment downtime.

6. Coordinate the mobilization and demobilization of dive projects, ensuring all required gear and equipment is properly prepared, loaded securely for transport, and checked in/serviced upon return.

Safety, Compliance & Reporting:

1. Maintain hazardous material management systems, including keeping MSDS documentation up to date in MTC Pro and enforcing proper storage, labeling, and spill response protocols for fuels, oils, chemicals, and other materials.

2. Ensure team compliance with all OSHA and EPA regulations and strict adherence to SGS safety policies and procedures, actively fostering a strong culture of safety and training within the team.

3. Ensure all facilities, vessels, vehicles, and operations remain in full compliance with applicable regulations and requirements, including those of OSHA, the U.S. Coast Guard, DOT (for fleet vehicles), Port of Long Beach, and any property landlord or port authority rules. Keep all permits, inspections, and documentation current and readily available in MTC Pro.

4. Ensure compliance with commercial diving industry standards (ADCI), particularly in relation to diving life support systems and required operational documentation which should all remain updated in MTC Pro during regular service and/or repair intervals.

5. Oversee the regular inspection, maintenance, and certification of all life support equipment used in diving operations (e.g. dive helmets, air compressors, cylinders, decompression chambers), in accordance with ADCI and manufacturer guidelines. Maintain thorough documentation and logs for all life support systems in MTC Pro.

6. Conduct regular internal audits and inspections of the facility, equipment, and maintenance records to verify ongoing compliance and preparedness for external audits or inspections. Immediately address any issues found and document corrective actions.

7. Provide operational support to regional management as needed by coordinating equipment and personnel for jobs, assisting in job planning/logistics, and generating required reports or documentation (such as maintenance reports, compliance checklists, and audit results).

Work Hours & Professionalism:

1. Willingness to work flexible hours (standard schedule is 0700–1530) with availability for 24/7 on-call emergency response as needed. Must be able to adapt to rapidly changing priorities in a fast-paced environment and respond to urgent operational needs after hours.

2. Present a positive and professional image of SGS at all times to customers, colleagues, and the public. Uphold high standards of conduct, communication, and service in line with the company’s core values.

JOB REQUIREMENTS:

1. Strong operational knowledge of mechanical, hydraulic, and electrical systems, including marine diesel engines, hydraulic systems, commercial diving equipment (life support systems, air compressors, etc.), marine vessels, and fleet vehicles.

2. Proficient in mechanical, electrical, and hydraulic troubleshooting and repair.

3. Experience with marine propulsion systems, electrical wiring and schematics, and use of diagnostic tools for equipment and engines.

4. Ability to read and interpret technical manuals, drawings, and service bulletins.

5. Excellent communication, organization, and problem-solving skills, with the ability to prioritize tasks effectively.

6. Proven ability to work independently and to lead a team effectively, fostering collaboration and high performance among team members.

7. Hands-on management approach – must be willing and able to work alongside the team on physical and technical tasks (this position is not solely desk-based).

8. Working knowledge of relevant regulatory standards and compliance procedures (OSHA safety regulations, USCG marine safety requirements, DOT rules for vehicles, ADCI diving standards, etc.).

9. Valid unrestricted driver’s license and the ability to obtain any required port/security clearances (e.g. TWIC for port access).

10. Strong computer skills, including proficiency with Microsoft Office (Word, Excel, Outlook, Office 365/SharePoint), and ability to effectively use or learn maintenance management software (e.g. MTC Pro).

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PREFERRED SKILLS:

1. Certifications or formal training in life support equipment, diesel mechanics, hydraulics, electrical systems, or related technical fields.

2. High school diploma or equivalent (required); additional technical schooling, management coursework, or formal training in marine diesel mechanics or operations is a plus.

3. Minimum 3 years of experience in warehouse/equipment management and marine diesel systems (or similar mechanical/marine maintenance roles).

4. Prior experience with commercial diving operations or managing diving life support systems is highly desirable. (Hands-on familiarity with dive compressors, dive helmets, underwater video systems, etc., will be a strong asset.)

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PHYSICAL DEMANDS:

1. Must be able to perform moderate to heavy physical labor, including lifting and carrying equipment (approximately 50 lbs or more), handling tools, climbing ladders, and other strenuous activities such as loading and unloading gear during job mobilization and demobilization.

2. Maintain good overall health, stamina, and physical fitness/vitality to meet the demands of outdoor, hands-on work and occasional long hours.

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BENEFITS:

1. Health and Dental Insurance
2. 401(k) plan
3. Vacation: 10 business days earned through weekly accrual, and increased to 15 business days after 5 years of service
4. Sick Time: 5 days per calendar year
5. Holidays: 8 paid holidays per calendar year

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